Releventful's room management feature allows you to manage your room reservations and ensure that you are not overbooked for an event. Create your rooms in the system and begin assigning rooms to your events within the event details tab of a given event. Utilize the calendar's room view to see a list of all reserved rooms for a given day, week, month, etc.
Step #1: Create Your Room List
Follow the steps below to create your room list in the system:
Select the settings gear at the bottom left-hand corner of Releventful.
Select Business Setup.
Select Rooms from the submenu that appears.
Create a new room with the +Add button.
Enter the name of the room, optional description and room capacity in the provided fields.
Select Save to the left of the room name to save and create your room in the system.
Step #2: Add a Room Reservation to Event Details
After your rooms are created in the system, you can begin to reserve a room for each of your events. A room can be allocated for an event within the event details tab of the event to properly reserve the room in the system.
Follow the steps below to reserve a room for an event:
Edit the event that you would like to allocate a room reservation for.
On Event Info tab, scroll down to Room field.
Open the Room field drop-down to see a list of the rooms in the system (as created above in Step #1).
Step #3: Room Calendar
The calendar provides a view to see all room reservations at a glance for a given day, week, month, etc. Follow the steps below to view the room reservations on the calendar:
Select the calendar icon from the left-hand navigation bar.
Select the Change Calendar button at the top of the display.
Select Room Calendar in the list that appears.
The room names will appear in a list on the left-hand side and indicate which events have reservations in those listed rooms. For events that do not have a room reserved, you will see them listed under the None Selected header. Click on any event to jump to their event details page.
When attempting to reserve a room for a second event at the same date and time, the system will pop-up a warning informing you that you already have the room reserved for this date and time.